Welfare unit hire software
to manage bookings, tracking & invoicing.

Why UK welfare unit hire businesses choose HiveSuite

Welfare unit hire businesses supply towable welfare units, static site cabins, eco welfare units, and toilet blocks to construction sites, events, and infrastructure projects. Units often go out on long-term hires - weeks or months at a time - and you need to know what is available, what is on site, what is due back, and what needs servicing. HiveSuite gives welfare unit hire businesses one platform to manage enquiries, quotes, fleet tracking, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your welfare unit fleet

Whether you operate a handful of units or a large fleet, HiveSuite tracks your units against bookings so you can see at a glance what is available, what is on site, and what is due back. When a site manager calls needing a welfare unit for a new project and you have most of your fleet committed, you can check availability instantly and give a clear answer. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website or Google Business Profile. When a customer fills in the form with their hire dates, site address, and unit requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from phone calls, emails, or text messages. Capture every enquiry even when you are out on a delivery.

Recurring invoicing for long-term hires

Welfare unit hires are typically invoiced weekly or monthly over the duration of the hire. HiveSuite handles recurring invoices automatically - set up the billing schedule when the hire starts and invoices are generated on time. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

Welfare units need delivering to site on a trailer and collecting when the project ends or the hire finishes. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple active hires. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, delivery notes, and one-tap directions. They mark deliveries as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their hire details, approve quotes, and pay invoices. Construction companies and site managers can log in and see their full hire history at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which units are hired most often", "what is my utilisation rate this quarter", "which customers generate the most revenue" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK welfare unit hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.