Everything a UK contractor needs in one platform. Quotes, job management, scheduling, invoicing, field team management, and AI business reports. Stop running your business from spreadsheets.
30-day free trialEvery feature, every planFrom £34.99/mo inc VAT
What's included
built for your business
Create professional quotes from templates. Include parts, labour, and materials. Send by email or SMS instantly.
Visual drag-and-drop calendar. Schedule your team, prevent clashes, and manage urgent callouts alongside planned work.
Manage subcontractors and employees. HiveCrew gives your field team a mobile app with job details, navigation, and updates.
Invoice on job completion. Stripe payment links mean customers pay the same day. Recurring invoices for contracts.
Track materials and van stock. Log parts used against each job and raise purchase orders when stock runs low.
AI-powered business analytics. Revenue trends, job profitability, team performance, and outstanding payments at a glance.
Whether you are a sole trader running a van-based operation or a growing contracting business with a team of engineers, HiveSuite replaces the spreadsheets, paper job sheets, and disconnected tools that slow you down. One platform for quotes, scheduling, invoicing, payments, field team management, compliance documents, inventory, and AI-powered business reporting.
HiveSuite is built in the UK, priced in GBP including VAT, and designed around how UK contractors actually work. Flat-fee pricing by team size means no per-user charges that punish growth, and every plan includes every feature from day one.
Create professional branded quotes on your phone while on-site. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work. Describe the job and HiveAssist generates a structured quote with parts, labour, and pricing that you review and adjust. Send multi-option quotes so customers can choose between packages. Quotes are branded with your business name and logo, and customers accept online with a single click.
HivePlanner is a visual drag-and-drop calendar that lets you schedule jobs across your team. See everyone's workload at a glance, assign urgent callouts alongside planned work, and manage multi-day projects. Conflict detection prevents double-bookings. For recurring maintenance contracts, HivePlanner handles recurring jobs that auto-generate each cycle with invoices sent automatically.
HiveCrew is the team member app your team members use on site - a native Android app that keeps working offline when there is no signal, or an installable web app on iPhone. Each operative sees their assigned jobs, customer addresses, job notes, and one-tap directions. Update job status, log time, upload photos, and communicate with the office in real time. Manage both employed staff and subcontractors - your field team see only their own jobs, not financials, customer data, or business reports.
Invoice on job completion with a single click. With Stripe connected, every invoice includes a payment link so customers can pay by card from their phone the same day. For contract customers, set up recurring invoices that send automatically. The invoice reminder board tracks every outstanding payment at a glance so you always know who to chase, and HiveAssist can draft follow-up reminders for you.
The built-in compliance document builder generates certificates, RAMS, checklists, and method statements from preloaded templates designed around UK standards. Open a job, generate the required documents, fill in site-specific details, and issue a numbered PDF. Documents track issue and next-check-due dates and can be shared with customers through the customer portal. No separate system, no Word templates, no paper filing.
Track materials, van stock, and parts used against each job. Log what was used, see what is running low, and raise purchase orders when stock needs replenishing. This gives you accurate job costing and ensures your team always has the parts they need on the van.
Every customer gets a branded login where they can view their job history, approve quotes, pay invoices, upload files, and message your business. This reduces the time you spend on the phone answering queries and makes your business feel professional and established. Included on all plans.
HiveIntel lets you ask business questions in plain English - "who owes me money", "what is my revenue this quarter", "which job types are most profitable", "how busy is each crew member this month" - and get instant answers from your own data as charts, tables, or dashboards. No spreadsheets, no manual reports.
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT, compliance templates built to UK standards, and workflows that match how UK contractors actually work. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
how it works
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Convert the quote to an invoice in one click, or raise it from the job with the parts and hours used. Add a Stripe payment link so customers can pay online.
30-day free trial with full access. No credit card needed. Set up in under a minute.
make it yours
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Add forms to your website that create customers and draft quotes in HiveSuite, let customers pick a booking slot, and track every lead to Won in one inbox. Capture the information that matters to your trade.
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
the full platform
Every plan includes every product - no picking and choosing.
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
simple pricing
No feature locks and no per-module pricing. Prices include VAT. Month-to-month, cancel any time.
Solo
£34.99/mo inc VAT
1 admin/staff, 2 crew
Small Team
£89.99/mo inc VAT
5 admin/staff, 5 crew
Growing Team
£149.99/mo inc VAT
10 admin/staff, 10 crew
Professional
£249.99/mo inc VAT
20 admin/staff, unlimited crew
Enterprise
£499.99/mo inc VAT
Up to 50 users
overheard in the hive
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and HiveIntel found over £300 in unpaid invoices I'd completely forgotten about.
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter. If you're running everything from your phone, this just works.
"HiveSuite is by far the easiest management tool I've used for a small business."
Working directly with the developers to shape new features has made a real difference to how I run things.
See what others say on Trustpilot
similar industries
Yes. The Solo plan at £34.99/month is ideal for sole traders. Plans scale up to the Professional (20 admin/staff seats) and Enterprise (50 users) tiers for larger contracting businesses. All plans include every feature.
Yes. You can add any team member to HiveSuite and assign them jobs via HiveCrew. Subcontractors only see their own jobs - not your full customer database or financials.
Yes. Set up recurring jobs and automatic invoicing for contract customers. The system schedules and invoices each visit automatically.
Yes. Build professional itemised quotes from your phone while on-site. HiveAssist drafts quote line items from a short job description, and you can send interactive multi-option quotes (good/better/best) that customers accept online with no login required.
Yes. The built-in document builder generates certificates, RAMS, checklists, and method statements from templates designed around UK standards. Documents are numbered, track issue and next-check-due dates, and can be shared through the customer portal.
HiveSuite integrates with QuickBooks and Xero. Invoice data syncs automatically so your accountant always has up-to-date figures.
Plans start from £34.99/month (Solo) and go up to £499.99/month (Enterprise). All plans include every feature - quotes, invoicing, scheduling, HiveIntel AI reporting, customer portal, and more. Prices include VAT.
Yes - every plan includes a full 30-day free trial with no credit card required. You get access to all features from day one.
Yes. HiveSuite is fully responsive on any device. Team members access their jobs through HiveCrew, which is available as a native app on Android and as an installable web app on iPhone.
Yes, on Android. The HiveSuite Android app has offline mode switched on for every account: your upcoming and overdue jobs, customer details, site notes and checklists are saved to the phone, and anything you change syncs when you are back online. On iPhone, HiveSuite runs as an installable web app and needs a connection.
Yes. HiveSuite is built and supported by a UK-based team, priced in GBP including VAT, and designed for UK contractors and mobile service businesses.
Yes. Cancel whenever you like from your account settings. There are no contracts or cancellation fees.
related reading
