Measure and quote by the square metre, offer different finishes as options, take a deposit, schedule the fit and invoice from the job with stock used ready to add.
30-day free trialEvery feature, every planFrom £34.99/mo inc VAT
What's included
built for your business
Add items from your price list with a quantity and unit price, so you can quote per m² or per pack.
Show carpet, LVT or laminate options on one interactive quote, plus extras such as underlay or door bars.
Customers can pay a card deposit as soon as they accept the quote online.
Book fits on HivePlanner, see who is free, and keep jobs waiting for a date in the Unscheduled tray.
Track flooring and accessories as stock items, set low-stock alerts and raise purchase orders.
Raise the invoice from the finished job with stock used and any extras ready to add.
Flooring is measured, quoted, ordered and fitted, often with a choice of finishes and a deposit in between. HiveSuite keeps each of those steps on one job, so the measurement on the quote is the one the fitter sees on the day.
Build quotes from items in your price list with a quantity and unit price, so a line can be priced per m² or per pack. Show options for different finishes on one interactive quote, with optional extras like underlay, gripper, door bars or furniture moving. Customers accept online and, with card payments set up, can pay the deposit straight away.
Track flooring, underlay and accessories as stock items with low-stock alerts, or use catalogue mode as a price list if you order for each job. Raise purchase orders to suppliers and receive stock in when it arrives. Fitters record what they take for a job and what they put back.
Book fits on HivePlanner's drag-and-drop calendar and assign the fitter. Jobs waiting for stock or a confirmed date sit in the Unscheduled tray until you drag them onto the calendar. Site notes, such as parking or access, are stored against the address.
Raise the invoice from the finished job, with stock used, costs logged and hours clocked offered as lines to add. Materials, expenses and crew time feed each job's profit. Invoices can carry a Stripe card payment link, and the reminder board shows what is outstanding.
Commercial and site work often needs RAMS before you start, covering things like adhesives, dust and manual handling. Generate RAMS (risk assessments and method statements) from the job using HiveSuite's templates, pre-filled with the customer and site, or build your own in Certificate Studio. Upload documents you reuse, such as standard method statements, to the document library once and attach them to any job: they show in HiveCrew for your team and can be shared with the customer through the Customer Portal. Job types can require a RAMS or other documents before a job can be completed. See RAMS software.
Fitters use HiveCrew on their phone to see their own jobs, site notes and photos, tap On my way and Arrived, log time, record materials and add photos and notes as they work. They see only what you allow. The native Android app works offline and syncs each change when it reconnects. On iPhone, HiveSuite runs as an installable web app that needs a connection while the native iOS app awaits App Store approval.
HiveSuite is UK-built, priced in GBP including VAT, and every plan includes every feature. Plans start at £34.99 per month, with a 30-day free trial and no credit card required. See pricing.
how it works
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Convert the quote to an invoice in one click, or raise it from the job with the parts and hours used. Add a Stripe payment link so customers can pay online.
30-day free trial with full access. No credit card needed. Set up in under a minute.
make it yours
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Add forms to your website that create customers and draft quotes in HiveSuite, let customers pick a booking slot, and track every lead to Won in one inbox. Capture the information that matters to your trade.
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
the full platform
Every plan includes every product - no picking and choosing.
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
explore features
simple pricing
No feature locks and no per-module pricing. Prices include VAT. Month-to-month, cancel any time.
Solo
£34.99/mo inc VAT
1 admin/staff, 2 crew
Small Team
£89.99/mo inc VAT
5 admin/staff, 5 crew
Growing Team
£149.99/mo inc VAT
10 admin/staff, 10 crew
Professional
£249.99/mo inc VAT
20 admin/staff, unlimited crew
Enterprise
£499.99/mo inc VAT
Up to 50 users
overheard in the hive
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and HiveIntel found over £300 in unpaid invoices I'd completely forgotten about.
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter. If you're running everything from your phone, this just works.
"HiveSuite is by far the easiest management tool I've used for a small business."
Working directly with the developers to shape new features has made a real difference to how I run things.
See what others say on Trustpilot
similar industries
Yes. HiveSuite covers area-based quotes with options and deposits, fit scheduling, stock and purchase orders, and invoicing from the job, from £34.99/month including VAT.
Yes. Each quote line has a quantity and a unit price, so you can price per m² or per pack. Items in your price list can carry a unit label, such as m².
No. Enter your measurements as quantities on the quote. HiveSuite does not include a room measuring or floor plan tool.
Yes. Interactive quotes can show several options and optional extras, and the customer accepts the one they want online.
Yes. Raise purchase orders to suppliers and receive stock in when it arrives.
Plans start from £34.99/month (Solo) and go up to £499.99/month (Enterprise). All plans include every feature - quotes, invoicing, scheduling, HiveIntel AI reporting, customer portal, and more. Prices include VAT.
Yes - every plan includes a full 30-day free trial with no credit card required. You get access to all features from day one.
Yes. HiveSuite is fully responsive on any device. Team members access their jobs through HiveCrew, which is available as a native app on Android and as an installable web app on iPhone.
Yes, on Android. The HiveSuite Android app has offline mode switched on for every account: your upcoming and overdue jobs, customer details, site notes and checklists are saved to the phone, and anything you change syncs when you are back online. On iPhone, HiveSuite runs as an installable web app and needs a connection.
Yes. HiveSuite is built and supported by a UK-based team, priced in GBP including VAT, and designed for UK contractors and mobile service businesses.
Yes. Plans are month to month with no contracts, and you can cancel whenever you like from your account settings, with no cancellation fees. You keep access until the end of your current billing period or free trial, so export any data you need before then. Refunds are covered by our Refund & Cancellation Policy.
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